***Checklist and Documents for Extension of Annual General Meeting of the Company***
- Convene a Board Meeting to discuss the matter of
filing an application before ROC for seeking extension of time for holding
Annual General Meeting and pass a Board Resolution to this effect
2.
File Form GNL-1 with ROC with the following attachments:
Board Resolution passed for the purpose of making the application and also for digitally signing the e-form.
Detailed Application containing the reason for extension and the period for which extension is required
EXTRACTS FROM THE MINUTES OF
THE MEETING OF THE BOARD OF DIRECTORS OF _______________________
HELD ON ______________
APPLICATION TO REGISTRAR OF COMPANIES, BANGALORE FOR EXTENSION OF
TIME FOR CONDUCTING ANNUAL GENERAL MEETING OF THE COMPANY FOR THE F.Y 2013-14
“RESOLVED THAT pursuant to the provisions of
Section 96 and other applicable provisions, if any, of the Companies act 2013,
the company do hereby make an application with the Registrar of Companies, Delhi
for extension of time for holding the Annual General Meeting for the FY 2015-16
for a period of three (3) months from the last date on which the Annual General
Meeting of the Company should have been held".
“RESOLVED FURTHER THAT any Director of the Company or
Company Secretary of the Company be and are hereby SEVERALLY authorized on
behalf of the Company to sign and file application with the Registrar of
Companies, Bangalore and generally to do all acts, deeds and things that may be
necessary, proper, expedient or incidental for the purpose of giving effect to
the aforesaid Resolution.”
“RESOLVED FURTHER THAT Director of the Company be and
is hereby authorized to append his digital signature on any e-form/s to be
filed with Registrar of Companies or any other competent authority as may be
required”
Draft Detailed Application
To
The Registrar of Companies
Dear Sir
Sub: Extension of time for
holding the Annual General Meeting
In terms of section 96 of the Companies Act, 2013 the Company is
required to hold the Annual General Meeting on or before 30th September
2016. It is submitted that it would not be possible to hold the Annual
General Meeting before the said date for the following reasons.
1)
The Financial Statements has been approved by the Board at its
meeting held on 09-09-2015 and the signed financial statements forwarded to the
Statutory Auditor for their report and for onward transmission to the Principal
Accountant General, Bangalore for conducting the supplementary audit and to
communicate the comments of the Comptroller & Auditor General of
India. The statutory auditor has agreed to submit the accounts to the
Principal Accountant General before 30th September 2015.
2)
There was no regular Managing Director in place for nearly two
months and also there is no regular staff on the rolls of the company. The
present incumbent took charge on 1-08- 2015. Immediately thereafter the process
of finalization of accounts was taken up.
3) Thereafter
the notice of AGM along with the financial statements, Audit Report and
comments of Auditor. would be sent to the shareholders of the Company giving 21
days notice.
The above process would take about 2- 3 months. In view of this
the Board in its meeting held on 9th September 2016 decided to
seek extension of time for three months i.e., up to 31st December
2016 from the Registrar of Companies. In view of the above, we request you to
kindly grant extension of time of 3 months i.e., up to 31st December
2016 to hold the Annual General Meeting and oblige.
Yours faithfully
For ----------------- Ltd
Thanks & RegardsRAVI GARG (CS)
91-7838204665,
91-7830007660
