***Checklist and Documents for Extension of Annual General Meeting of the Company***

***Checklist and Documents for Extension of Annual General Meeting of the Company***

1. Convene a Board Meeting to discuss the matter of filing an application before ROC for seeking extension of time for holding Annual General Meeting and pass a Board Resolution to this effect

      2.       File Form GNL-1 with ROC with the following attachments:

• Board Resolution passed for the purpose of making the application and also for digitally signing the e-form.
• Detailed Application containing the reason for extension and the period for which extension is required

 

EXTRACTS FROM THE MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF                                 _______________________ HELD ON ______________

 

 APPLICATION TO REGISTRAR OF COMPANIES, BANGALORE FOR EXTENSION OF TIME FOR CONDUCTING ANNUAL GENERAL MEETING OF THE COMPANY FOR THE F.Y 2013-14

 

“RESOLVED THAT pursuant to the provisions of Section 96 and other applicable provisions, if any, of the Companies act 2013, the company do hereby make an application with the Registrar of Companies, Delhi for extension of time for holding the Annual General Meeting for the FY 2015-16 for a period of three (3) months from the last date on which the Annual General Meeting of the Company should have been held".

“RESOLVED FURTHER THAT any Director of the Company or Company Secretary of the Company be and are hereby SEVERALLY authorized on behalf of the Company to sign and file application with the Registrar of Companies, Bangalore and generally to do all acts, deeds and things that may be necessary, proper, expedient or incidental for the purpose of giving effect to the aforesaid Resolution.” 

 

“RESOLVED FURTHER THAT Director of the Company be and is hereby authorized to append his digital signature on any e-form/s to be filed with Registrar of Companies or any other competent authority as may be required”

  Draft Detailed Application

 To

The Registrar of Companies 

 

Dear Sir

Sub: Extension of time for holding the Annual General Meeting

In terms of section 96 of the Companies Act, 2013 the Company is required to hold the Annual General Meeting on or before 30^th September 2016.  It is submitted that it would not be possible to hold the Annual General Meeting before the said date for the following reasons.

 

1)           The Financial Statements has been approved by the Board at its meeting held on 09-09-2015 and the signed financial statements forwarded to the Statutory Auditor for their report and for onward transmission to the Principal Accountant General, Bangalore for conducting the supplementary audit and to communicate the comments of the Comptroller & Auditor General of India.  The statutory auditor has agreed to submit the accounts to the Principal Accountant General before 30^th September 2015.

2)           There was no regular Managing Director in place for nearly two months and also there is no regular staff on the rolls of the company. The present incumbent took charge on 1-08- 2015. Immediately thereafter the process of finalization of accounts was taken up. 

3)         Thereafter the notice of AGM along with the financial statements, Audit Report and comments of Auditor. would be sent to the shareholders of the Company giving 21 days notice.

 

The above process would take about 2- 3 months. In view of this the Board in its meeting held on 9^th September 2016 decided to seek extension of time for three months i.e., up to 31^st December 2016 from the Registrar of Companies. In view of the above, we request you to kindly grant extension of time of 3 months i.e., up to 31^st December 2016 to hold the Annual General Meeting and oblige.

 

Yours faithfully

 

For ----------------- Ltd     

​

Thanks & RegardsRAVI GARG (CS)     

91-7838204665, 

91-7830007660

 

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